As of January 2022
Accepted 1/22/2022
BYLAWS
of the
CENTRAL CALIFORNIA INTERCLUB ASSOCIATION
(A Non‑Profit Organization)
ARTICLE I
NAME
The name of this organization shall be: "Central California Interclub Association". For all purposes this name may be abbreviated to read "CCIA".
ARTICLE II
PURPOSE
The purpose of this association shall be:
A. To promote activities for the mutual benefit of the United States Figure Skating Association (U.S. Figure Skating) Member Clubs in Central California. B. To participate as a group for the attainment of the objectives of the U.S. Figure Skating.
ARTICLE III
MEMBERSHIP
Section 1. The membership of the CCIA will consist of U.S. Figure Skating Member Clubs located in Central California. Other U.S. Figure Skating Member Clubs located in the Central Pacific Region as described in the U.S. Figure Skating Rulebook, Competition Rules, under Regional Divisions, are welcome to an Associate membership in the CCIA which includes all privileges of full membership excepting vote. CCIA Member Clubs granted inactive status by the U.S. Figure Skating Membership Committee are allowed to become CCIA Associate Members until such time as they again become a U.S. Figure Skating regular Member Club or until they lose U.S. Figure Skating membership.
Section 2. Membership may be terminated:
(a) By resignation, upon delivery of a letter of resignation to the CCIA and the acceptance thereof by the CCIA delegates, and upon payment of all dues then due and payable. The Club resigning will forfeit all right and claims of every nature whatsoever in or against the CCIA, its property, funds and officers.
(b) For non-payment of dues or assessments within six (6) months of notice of indebtedness. A Member Club dropped from membership for non-payment of all dues or other indebtedness may upon a payment of same within the current fiscal year, at the discretion of the CCIA delegates, be reinstated to full membership.
(c) Loss of U.S. Figure Skating membership.
ARTICLE IV
GOVERNMENT
Section 1. The Government of the CCIA will be vested in a council consisting of up to four (4) delegates appointed by each Member Club. Each Member Club is entitled to up to four (4) votes, equal to one (1) vote per delegate, which may be cast only by the delegate(s) present.
Section 2. The delegates will elect officers annually from among themselves, in accordance with Article VI and Article VII, to manage the affairs of the CCIA in accordance with Article VIII.
Section 3. An affirmative vote of the majority of the voting power of the CCIA delegates will be required to pass any issue brought before the council.
Section 4. The CCIA is based on the principle of the sovereignty of all its Member Clubs and nothing in these Bylaws will be interpreted so as to:
(a) Authorize the CCIA to intervene in matters pertaining to the internal affairs of its Member Clubs. (b) Subrogate the rights of Member Clubs as set forth in the U.S. Figure Skating Official Rulebook.
ARTICLE V
DELEGATES
Section 1. Delegates to the CCIA must be eligible, reinstated, or readmitted members of U.S. Figure Skating in accordance with the U.S. Figure Skating Rulebook and must be eighteen (18) years of age or more.
Section 2. Each Delegate will represent only his or her "Home Club" and must be a member in good standing with said club.
Section 3. It will be the obligation of each Member Club to register with the Secretary of the CCIA the name, e-mail address, and telephone number of each of its delegates, and any changes that may occur from time to time.
ARTICLE VI
OFFICERS
Section 1 - The elected officers of the CCIA will be two (2) Co-Presidents, a Secretary and a Treasurer who will be elected from the current list of delegates to the CCIA. The office of Secretary and Treasurer may be combined. The officers will have the same qualifications as a delegate (Article V).
Section 2. The Co-Presidents will be elected for a term of two (2) years with one (1) term expiring each year. The Secretary and Treasurer will be elected for terms of one (1) year. Officers will continue to hold office until their terms expire, they resign, they are no longer a delegate, or until their successors are elected. Officers will take office on July 1st of the year in which they are elected.
ARTICLE VII
NOMINATION, ELECTION AND VACANCIES
Section 1. The Co-Presidents, with the approval of the CCIA delegates, at the Spring Meeting will appoint a Nominating Committee to consist of three (3) delegates. The Nominating Committee will submit to the Co-Presidents a current delegate for the elected posts of Co-President, Secretary and Treasurer. The Nominating Committee will also recommend to the Co-Presidents candidates to chair CCIA standing committees.
Section 2. At least thirty (30) days prior to the Fiscal Year End Meeting, the Nominating Committee will select from the current list of delegates the names of persons to be nominated and who are willing to serve as Co-President, Secretary and Treasurer for the ensuing year (Article VI Section 2). The Secretary will notify in writing to all delegates and the Secretary of each Member Club not later than ten (10) days prior to the Fiscal Year End Meeting the list of nominees selected by the Nominating Committee for their consideration.
Section 3. The election of officers will take place at the Fiscal Year End Meeting. Other nominations may be made at said meeting by any duly authorized delegate present provided such nominee is a delegate of a Member Club. Any such nominations from the floor must have a second and be accepted by the nominee.
Section 4. Ballots will be distributed by the Secretary to the delegates present at the Fiscal Year End Meeting of the Governing Council and the results tabulated by two (2) tellers appointed by the Co-President of said meeting. The results of the balloting will be announced immediately. If there is not a contested election for any officer position, and in the event that there is no objection from the delegates attending the meeting, a voice vote may be held.
- (a) Electronic voting (ballots) may be used in the case of teleconference or video conference meetings.
Section 5. In the event of a tie for an office, the Secretary will distribute another ballot to determine who will be elected to this office. Only those names involved in the tie vote will appear on this ballot.
Section 6. Interim vacancies for the position of an elected officer will be filled by a majority vote of the delegates present at the CCIA Meeting at which announcement is made of such vacancy. Officers so elected will complete the unexpired term or serve until their successors have been elected.
ARTICLE VIII
DUTIES OF OFFICERS
Section 1. The Co-Presidents will preside at alternate meetings of the CCIA. With the approval of the CCIA delegates, the Co-Presidents jointly will supervise and manage the affairs of the CCIA; will appoint and remove all committees and the chairman thereof when not otherwise specified in these Bylaws; will pass upon all questions of order; and in deciding questions not herein provided for will be governed by Robert's Rules of Order (Revised). One Co-President with any other officer will sign all agreements and contracts made by the CCIA, upon approval of the CCIA delegates.
Section 2. The Secretary will issue all notices, keep a record of all meetings and perform such other duties as the Co-Presidents may require.
Section 3. The Treasurer will have charge of the funds of the CCIA. The Treasurer will keep an accurate account of all financial affairs and transactions of the CCIA; will have custody of all monies and properties of the CCIA; and with the approval of the other officers will select a depository for such monies. The Treasurer will collect all dues and assessments. The Treasurer will notify all delinquent Member Clubs in accordance with Article III, Section 2(b). The Treasurer will pay all proper and approved bills and debts of the CCIA, keeping proper vouchers thereof. All withdrawal of monies will be approved by the CCIA delegates. At each regular meeting of the CCIA, the Treasurer will render a written report of the finances of the CCIA. At the expiration of the term of office, the Treasurer will deliver to the successor all papers, books and records as well as all funds and accounts pertaining to the office.
The Co-Presidents, with the approval of the CCIA delegates, may designate from time to time any member of the CCIA to handle special funds of the CCIA, such as competitions, special events, etc., and such member will make a complete report to the Treasurer and be responsible for such special funds and remit any balance to the Treasurer, or notify the Treasurer of any loss.
Section 4. For the purpose of accounting, the fiscal year of the CCIA will begin July 1st of each year and end on June 30th of the following year. An audit of the financial records may be requested by any Member Club and would be completed by delegate(s) chosen by the CCIA.
ARTICLE IX
MEETINGS
Section 1. The CCIA delegates will meet regularly at least three (3) times each year, the date and place for each meeting to be decided at the previous meeting. Meetings may be conducted by any means including in-person, teleconference, or video conference. Any in-person meetings, as far as possible, will be scheduled for a Saturday or Sunday.
Section 2. Notice of CCIA meetings will be e-mailed or mailed to all registered delegates of the Member Clubs at least ten (10) days before the date of the meeting. Meeting information will be posted on the CCIA web-site calendar.
Section 3. Special Meetings of the CCIA delegates may be held at such time and place, or by teleconference or video conference, as the Co-Presidents will designate upon their motion or upon written request of the delegates of any two (2) Member Clubs. Notice of such meetings will be e-mailed or mailed to each delegate at least ten (10) days before the meeting and will state the business to be considered. No business will be transacted at a Special Meeting except that of which notice was given.
Section 4. At all meetings of the CCIA, there must be at least two (2) officers present. In addition, delegates representing a majority of the Member Clubs of the CCIA in attendance will constitute a quorum. In the absence of the availability of at least two (2) officers or a quorum, the meeting will be postponed until at least two(2) officers and a quorum is present.
ARTICLE X
DUES AND ASSESSMENTS
Section 1. Dues, if any, for the ensuing year will be determined by the CCIA delegates at the First Meeting of the Fiscal Year.
Section 2. Special Assessments may be made from time to time as voted by a majority of the total voting power of the CCIA, provided notice of such assessments was in the call of the meeting. Each Member Club will be assessed an equal amount.
Section 3. New Member Clubs may be required to pay an initiation fee as determined by the CCIA, before being entitled to the rights and privileges of a Member Club.
ARTICLE XI
LIABILITY
No Member Club will be liable for any obligation incurred by the CCIA, or incurred by any other Member Club, except for annual dues or assessments as are provided for in the Bylaws. Neither the officers of the CCIA nor any of the CCIA delegates will have any personal liability to the CCIA, or to the Member Clubs, for any action taken pursuant to the authority vested in them by the Bylaws of the CCIA.
ARTICLE XII
CONFLICT RESOLUTION
If any CCIA delegate(s) has a complaint against another delegate for an infraction of any bylaw or rule other than skating rules, they may file such complaint in writing to the CCIA. Such complaint will be received and investigated in accordance with the Association's adopted conflict resolution policy by a 3-person Grievance Committee. The members of the Grievance Committee will be appointed by the Co-Presidents.
ARTICLE XIII
ORDER OF BUSINESS
At regular meetings of the CCIA, the following items of business will be included, unless amended by the majority of the delegates:
- A. Roll Call
- B. Review of the minutes of the previous meeting
- C. Communications
- D. Report of Officers
- E. Report of Committees
- F. Unfinished Business
- G. Election and Installation of Officers at the Fiscal Year End Meeting
- H. New Business
- I. Honors / Achievements
- J. Announcements
- K. Adjournment
ARTICLE XIV
AMENDMENT OF BYLAWS
Amendment of these Bylaws may be acted upon at any meeting of the CCIA. An affirmative vote of two-thirds (2/3) of the entire voting power will be required to amend these Bylaws. The text of the proposed amendment will be submitted to all delegates of Member Clubs in writing at least thirty (30) days before being taken to a vote.
ARTICLE XV
DISSOLUTION
Upon dissolution of the CCIA for any reason whatsoever, any remaining property of the CCIA will be distributed to U.S. Figure Skating.
- First Edition June 1971
- Second Edition September 1973
- Third Edition February 1979
- Fourth Edition June 1987
- Fifth Edition February 1998
- Sixth Edition June 2001
- Seventh Edition August 2004
- Eighth Edition May 2009
- Ninth Edition June 2016
- Tenth Edition January 2022